After the tender has closed and you have determined the lowest qualified bidder, use a Notice of Award letter to confirm your acceptance of the contractor or supplier’s bid, subject to receiving some or all of the following documents, within 10 business days:

Proof of current Workers’ Compensation Board coverage
Proof of current Comprehensive General Liability insurance for not less than $2,000,000, showing the society/co-operative as the Additional Insured
Proof of Third Party Legal Liability Insurance covering the duration of the project (Insurance Corporation of BC form APV47)
Names of subcontractors and a description of the work they will perform, or confirmation that no subcontractors will be involved in the project
A Schedule of Work (This information is only required on construction projects where the work may take an extended period.)
At least two copies of the contract document for the contractor to sign
Performance Bond and Labour and Material Bond (if applicable)
Business Number (BN) for GST registration

Have your contract administrator select the appropriate documents from this list to include in your Notice of Award letter. If the contractor/supplier will be entering your work site, ensure the Workers’ Compensation Board and liability insurance are kept current during the whole term of the contract.

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